On the 21st December 2001, legislation was introduced to include private sector organisations in the practice to protect the privacy of individuals. In short, the amended legislation, set up National Privacy Principles (NPP) to establish how private organisations should collect, use, keep secure and disclose personal information; and to give individuals a right to know what information an organisation holds on them together with a right to correcting that information if it is inaccurate.
CanTeen – The Australian Organisation for Young People Living with Cancer is committed to protecting the privacy and confidentiality of our Members, Friends, donors, staff, Volunteers and customers as set out legislatively by the Privacy Amendment (Private Sector) Act 2000 and the National Privacy Principles. This policy has also been created to illustrate CanTeen’s growing commitment towards best practice.
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Information collected will be by fair and lawful means where the main purpose of collection is to carry out the necessary functions or activities of CanTeen. Where possible and practicable, information will be acquired directly from you, the person in question, and where information is provided by a third party, you will be contacted, or we will reasonably expect that information is validated by you, the individual.
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The use and disclosure of your information will be for the sole purpose, i.e., the primary purpose, for which the information has been collected; where it is closely connected to the primary purpose, or where you may reasonably expect the use and disclosure of information for a secondary purpose.
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- Consent will be obtained from you, our stakeholder (including Members, Friends, donors, Volunteers, staff and job applicants) before there is information use and disclosure to a third party, unless where legislatively instructed and directed to do so
- We will take practical steps for your personal information collected to be accurate, complete and up-to-dateThe information we hold will be protected from misuse, loss and from unauthorised access, modification and disclosure. CanTeen takes responsibility for the secure environment of information we hold on you
- The management of your personal information will set out transparent and clear guidelines accessible to you, our stakeholder and the general public on the collection, storage, use and disclosure of personal information
- Upon request, you will be made accessible to the personal information we hold on you
- Identifiers used by CanTeen to recognise your information will be its own, and not one that is being used by another agency. We are also committed to the protection of identifiers we assign to you
- Where practicable, you may have the option of operating anonymously when entering transactions with us
- Disclosure and transfer of your information to another organisation or individual outside of Australia, when consent is given, will only occur where the other organisation or individual has comparable privacy principles to that of our organisation
- Sensitive information (race, ethnicity, religious beliefs, political opinions, sexual inclination etc) will not be collected unless it is legislatively required, you have consented, or collection is necessary to prevent an imminent threat to the life or health of yourself or other individuals
If an employment relationship (current or former) was or has been in place, the information held on you will be exempt from this legislation. This includes all employee records we may hold in relation to you, the individual.
If you have any concerns, questions or suggestions in relation to this policy, please do not hesitate to contact our National Office on (02) 9262 1022. For general information on privacy and the National Privacy Principles, access the government website at www.privacy.gov.au
We would also like to hear from you if you would like to access the information we hold, or which you believe CanTeen may hold on you. Requests to change future communications with, or changes to personal information held by CanTeen, should initially be corresponded to your local division. Alternatively, please send requests to the National Human Resources Manager via email: firstname.lastname@example.org or contact (02) 9262 1022.
Note: Release of personal information, will require verification of proof of identification.